Create a Private Event

You can create a private event in vcita if you would like to send invitations to specific clients or manually register clients to the event, without making the event open for general scheduling.

Create a Private Event Service

Go to the vcita Dashboard > Settings > My Services.
Click on the service that is to be hidden.
Under service Info > Online booking service menu.
Uncheck Show this service on the online booking Service Menu.

Click on Save to save your settings. The service will no longer be on your main service menu - none of the events created from this service will be available on the online scheduler for booking. They can be booked using the invitation link only.

Note: The scheduling link for this service will not show available times if all the events of this service type are set to 'hidden' or 'invitation only'. In this case, only the invitation links to the specific events will allow registration to the event. If you later change the service to be visible on the scheduling menu, this change will not affect private events that are already set on the calendar. You may need to cancel and set new, non-private events.

Create an Individual Private Event

If you just want to make a specific event private and not the whole service, you can adjust that option for the event.

When you are setting the event on your vcita Calendar, check the Invitation Only option.

If the event already exists on your calendar:

Click on the event in your Calendar.
Click Edit.
Check the Invitation Only option.

Warning: Keep in mind that the reverse is not possible. A private event cannot be edited and made public again.

Invitation Link

Private events can only be booked using their unique invitation link. To find the invitation link, click on the event in your Calendar.

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