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Import Contacts

Importing Contacts

You can import your Google contacts or any other contact list you have in a CSV format into vCita. 

  1. Go to the Clients page
  2. Click on Import / Export
  3. Click on Import
  4. Choose from where to import: Google Contacts or CSV / EXCEL file.
  5. A list of all your contacts will be presented - you can choose to import all, or choose explicitly which contacts to import.
  6. By default, vCita will only import "new" contacts and will not override an existing vCita client. If you wish to overwrite your vCita client details, you can select to Override Existing before clicking on upload.
    Please note that clients are identified according to their email address and not by name.



Google Contacts

Importing your contacts from Google is very straight forward:

  1. On the Import page, click on the Google Contacts button
  2. Choose your Google Account
  3. Accept access to contacts
  4. All your contacts will now be shown, and you can select which ones to import
  5. vCita will import the following Google Contacts fields: 
    First Name, Last Name, Email, Address, Phone Number

Importing from a CSV file or EXCEL file

  1. First you will have to prepare a EXCEL or CSV (Comma Separated Values) format file. Your file should be formatted as a table and must include a header, or first line, that defines the fields in your table. 
  2. The file must include a column for the email address titled 'E-mail Address'.
  3. The file must include 'First name' and 'Last name' columns titled accordingly.
  4. An optional field is 'phone' - If you have a column titled 'phone', vCita will know to auto-populate the client phone number.
  5. If your client list is in non-english languages, or if you use special characters in your list, use EXCEL file to upload the contact list
  6. If your CSV file contains special characters (or non ASCII characters) it must be saved in UTF-8 encoding, otherwise, while attempting to upload the file, you will see an error message indicating a bad format. To convert the file to the correct encoding, you can:
    1. Open the CSV file by using Notepad or other simple text editor.
    2. Click the File menu, and then click Save As.
    3. In the Encoding list, select UTF-8, and then click Save.
    4. Then go back to vCita and upload the file.
  7. Here is an example of a CSV file. You can also download the example file attached.
First Name Last Name E-mail Address Phone Favorite Color
John Doe john@doe.com (212)-123-1234 Blue


Custom client fields

Any contact information that you upload will be shown on the client card page according to the order in the CSV file. However, vCita allows you to correlate between custom client card fields you already manage inside vCita and imported contact fields.

  1. Go the the Client Card Settings.
  2. Define the fields you wish to have for each client card.
  3. Match the titles you have on the CSV file to the 'labels' of the fields, then import. For example, if you have defined a field called 'Color' on the client card settings, and then added a column in your CSV file which is titled 'Color' - Then vCita will know to match between the two. 

 *Please note: Import contacts is not supported for IE 9 and older IE versions

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